May 2024 Minutes

Minutes of Meeting held on 7th May, 2024

1. As this was the Annual General meeting it began with the election of Officers.
   • Re-Election of the Chair-person Cllr. Charmaine Smith
     Proposed Cllr.S Smith Seconded Cllr. Osborne
   • Re-election of Vice-Chairman – Cllr. Peter Chapman
     Proposed Cllr. J Shepherd Seconded Cllr. A Vogel
   • Re-election of Responsible Financial Officer – Mrs D.A. Turner
     Proposed Cllr. Osborne Seconded Cllr. S Smith

   The Vice-Chairman, Cllr. Chapman then chaired the meeting with Cllrs. S Smith, A Vogel, J Shepherd, I Franklyn, N Osborne, Mrs D.A. Turner and two members of the Public attending.

2. Apologies

   Apologies received from Cllr. C Smith and County Cllr.Nicky Chopak.

3. Declaration of Interest/Dispensations

   No declarations in respect of this Agenda.

4. Minutes

   The minutes had been Emailed to all Councillors and were agreed and signed.

5. Balance at Bank

   It was reported that the balance at the bank is £19,462.43 in the Current a/c and £4,346.53 in the Solar a/c

6. Neighbourhood Watch

   This to be discussed next month

7. Planning Application PA23/07598

   Broadlands Farm, Jacobstow – This application had been discussed at a previous meeting. Having received notification from Cornwall Council it was discussed again on the telephone with each Councillor. As a result of this five Councillors reluctantly agreed to support this Application. Two Councillors objected as there are too many cows for the size of the farm and the Slurry Store will leak if its not lined.

8. Accounts to pay:-

   • C.J Lloyd - Repairs to footpath - £140.00
     Proposed we pay Cllr. A Vogel Seconded Cllr. S Smith
   • Zurich – Insurance premium - £167.44
     Proposed we pay Cllr. J Shepherd Seconded Cllr. A Vogel

9. Planning Application PA24/02492

   8 South Park, Jacobstow – two storey extension and off road parking. Councillors unanimously support this Application. Proposed Cllr. S Smith Seconded Cllr. Vogel

10. Annual Audit Forms

    1. The Audit form Section 1 Annual Goverance Statement 2023/24 was completed on behalf of the Councillors and signed by the Vice-Chairman and the Clerk/RFO.
    2. Section 2 Accounting Statements 2023/24 were completed by the Clerk/RFO and signed as necessary. The meeting approved the Accounts and these were signed by the Vice-Chairman. The Accounts will be checked by the Internal Auditor and then displayed on the Notice Board and on the Website.
    3. The Certificate of Exemption – AGAR 2023/2024 Part 2 will be sent to the External Auditor.

11. SLCC

    Annual Subscription – It was decided not to pay this year.

12. Councillor matters:-

    1. The Cleaning of the Bus Shelter was again discussed. As no reply had been received from St Gennys Parish Council Cllr. Sarah Smith offered to do the cleaning with Cllr. Chairman Smith.
    2. It was reported that the road by the new estate was again flooded. This to be reported again.
    3. As there had been no interest from the Parishioners it was decided not to have a beacon in June.

As there was no further business the meeting was closed at 8.15pm