May 2023 Minutes

Minutes of Meeting held on 2nd May, 2023.

1. As this was the Annual General Meeting it began with the Election of Officers:-
   • Re-Election of the Chairperson – Cllr. Charmaine Smith
     Proposed Cllr. P Chapman Seconded Cllr. Franklyn
   • Re-Election of Vice-Chairman – Cllr. P Chapman
     Proposed Cllr. A Vogel Seconded Cllr. Sarah Smith
   • Re-election of Responsible Financial Officer – Mrs. D.A. Turner
     Proposed – Cllr. P Chapman Seconded Cllr. I Franklyn

   All unanimously agreed.

2. Cllr. Charmaine Smith then chaired the meeting with Cllrs. A. Vogel, P Chapman. S Smith I Franklyn County Cllr. Nicky Chopak and the Clerk Mrs. D.A. Turner attending.
3. Apologies received from Cllr. J Shepherd

4. Declarations

   There were no declarations in respect of this Agenda

5. Minutes

   The minutes of the previous meeting had been Emailed to all Councillors and were agreed and signed as necessary.

6. Balance at Bank

   It was reported that the balance at the Bank was £17,936.93 in the Current A/C and £2802.97 in the Solar A/C

7. Standing Orders

   It was proposed that the Clerk ask Sarah Mason at CALC to look at the Standing Orders to see if they need amending.

8. Email addresses

   Councillors asked to have an Email address for Council business only.

9. Paul O’Grady Statue

   It was agreed to file this and not sign the petition.

10. Grand National

    It was agreed to file this and not sign the petition.

11. Accounts to pay;-

    • Cllr Sarah Smith – (Planters, pots, compost etc.) £136.17
      Proposed we pay Cllr. P Chapman Seconded Cllr. I Franklyn
    • Zurich - (Annual premium) £167.44
      Proposed we pay Cllr. S Smith Seconded Cllr. P Chapman
    • C.J. Lloyd Footpaths - £50.00
      Proposed we pay Cllr. P Chapman Seconded Cllr. I Franklyn

12. Damaged Stile

    Email received from Mrs. Mary Carter saying a Stile at Poulza was damaged and needs repair. As they now fit gates instead of stiles. Cllr. Chopak said to send her the photo of the damaged stile and she would deal with it.

13. 1. Annual Audit Forms 1

       The Audit form Section 1 Annual Governance Statement 2022/23 was completed on behalf of the Councillors and signed by the Chairperson and the Clerk/RFO.

    2. Annual Audit Forms 2

       Section 2 Accounting Statements 2022/2023 were completed by the Clerk/RFO and signed as necessary. The meeting approved the Accounts and these were signed by the Chairperson. The accounts will be checked by the Internal Auditor and then displayed on the Notice Board and on the Website.

    3. Annual Audit Forms 3

       The Certificate of Exemption – AGAR 2022/2023 Part 2 will be sent to the External Auditors.

    4. Forest for Cornwall

       A free Tree will be given to all Parishes. Clerk to apply for one.

    5. CPR & Defibrillator Basic Training

       Details of times and places for the training will be put in the next Journal

14. Planning Application PA23/02668

    Change of use of vehicle hardstanding, demolition of vehicle store and construction of two dwellings – Land adjacent to Tresan, Eden Road, Jacobstow - Councillors are objecting to the plans submitted. They are concerned that the properties are overlooking a working garaqe.
    They are also very concerned about the access as it is so near a busy junction leading to the busy A39. There are always cars parked near the junction on the corner right by the garage entrance as the owners have walked around the corner to the Shop/Post Office.

15. Planning Application No 22/05958

    Land East of Cottage Farm, Jacobstow Cornwall Council have refused Planning permission on this.

16. Construction work in Jacobstow

    Residents are concerned about construction work on land in Edgar Road, Jacobstow. This is for the Affordable houses to be built. This has already had Planning approval.

There being no further business the meeting closed at 8.50pm.